Privacy Policy

This draft Privacy Policy explains how Calabar Class of 1983 ("the association," "we," or "us") handles information connected with this website and the class community services described here. It applies when you browse public pages, use member sign-in or registration, contact the committee, view directories, read posts, browse merchandise, review dues or fundraising information, use the website chat guide, or send a submission.

The site is hosted in the United States, and this draft uses a U.S.-law framework. Hosting location alone does not determine every obligation that may apply. Qualified U.S. counsel should review this draft against the association's actual structure, operations, jurisdictions, and notice obligations.

You may provide your name, email address, profile details, business information, class memories, photographs, captions, stories, messages, and details needed to respond to a request. When you ask the committee to confirm a merchandise purchase or contribution, you may also send an amount, date, reference, receipt, screenshot, or delivery details.

Please share only what the request requires. Do not send passwords, full payment-card numbers, government identification numbers, or other sensitive information through a form or chat.

Member registration and sign-in can involve a sign-in identity, email address, display name, alias, house, location, profession, short note, and photo link. Registration creates a profile request for committee review; it does not automatically make a profile public.

The member sign-in flow may use a third-party authentication service and session technologies. The class profile form is separate from password management. The association does not use this policy to claim that it stores passwords or to describe the internal practices of a sign-in provider.

When you use the public stay-connected or committee contact form, we receive the details you choose to submit, such as your name, email, and message. The committee uses them to answer questions, maintain class communication, route directory or payment requests, and keep a record of the conversation when that helps the class.

We intend to use these submissions for association and class communication. We do not sell them as a public address book.

The member directory is restricted to authenticated members whose profiles the committee has approved. Visitors and unapproved accounts do not receive the full member view. An approved profile may show the information selected for the directory, such as a display name, alias, or house.

Directory access is a community feature, not a promise that every profile is complete or current. You can ask the committee to correct or remove information through the contact page.

Business-directory submissions may include a business name, description, category, location, website, contact details, and other information you choose to provide. A listing may appear on the public website only after review and approval.

Because approved business listings can be public, do not submit a personal address or phone number unless you want it displayed. The association may update, decline, pause, or remove a listing when needed for accuracy, safety, or community standards.

Photos, stories, captions, class news, and other material you send may be reviewed by the committee and displayed for class or school-community purposes. We may retain the submission and related name or attribution so the published item can be understood and managed.

If you submit someone else's image or story, obtain the permission needed for the use you request. Send a removal or correction request through the contact page and include enough detail for us to find the item.

The merchandise pages use a cart and checkout summary to show selected items, quantities, currency, manual payment instructions, and delivery follow-up. If you send a payment confirmation, the committee may receive the identifying details you include, such as your name, amount, transaction reference, receipt, or delivery information.

This website does not represent that it collects or stores full payment-card numbers. Payment, transfer, and fundraising services outside this website may handle payment information under their own terms and privacy notices. Confirm sensitive payment details only through the service or instructions you choose to use.

The dues page may show class contribution instructions and links to fundraising or payment services. Those destinations are operated separately and may collect information directly. Read the destination's privacy notice before submitting information there; a link from this website does not transfer the association's privacy responsibilities to that service or make its practices ours.

The website chat guide accepts the messages you type and sends them through the chat service used to generate a response. The guide is for general class and website questions, not confidential advice. Avoid sharing passwords, payment credentials, medical details, or other sensitive information.

During a browser session, the site stores the chat conversation identifier and messages in session storage so the guide can restore the conversation. Clearing session data or using another browser may remove that local copy. The chat service may keep or process messages under its own terms.

The site may use essential cookies, session storage, local storage, or similar technologies for sign-in state, security, a shopping cart, navigation, chat continuity, and basic preferences. These technologies support a feature you request or a site operation.

This draft does not add a promise about analytics or advertising tools that may be introduced later. If the association adds a material tracking practice, the policy should be updated and counsel should review the notice.

We may use information to operate and protect the website; authenticate and review member profiles; maintain approved member or business directories; respond to messages; organize reunion, welfare, fundraising, dues, merchandise, and school-support work; publish class news and gallery material; provide responses through the chat guide; prevent misuse; and comply with applicable law or a valid request.

Access is limited to the committee, approved members, service providers, or other people who need information for one of these purposes, subject to the circumstances described here.

To run the site, the association may rely on hosting, authentication, email, storage, chat, content, payment, fundraising, or delivery-related services. Those providers may process information on the association's behalf or directly under their own notices. We do not identify a specific provider in this draft because the service arrangements may change and have not been confirmed here.

Pages may link to school, fundraising, payment, social, or other external websites. Their collection and use of information are governed by their own terms and notices.

You keep the rights you already have in a photo, story, business description, or other submission. By sending it for class use, you authorize the association to host, format, reproduce, and display it for the class website, directories, gallery, news, reunion, and related communication, only as needed for that class purpose.

You may ask us to correct, unpublish, or remove a submission through /contact-us. A request may not erase copies that another person or external service has already saved, shared, or indexed, and the association may retain a limited record of the request.

This website is intended for the alumni and community audience, not children under 13. We do not knowingly ask children under 13 to provide personal information. If you believe a child submitted information, contact the committee through the contact page so we can review and delete it when appropriate.

We keep information for as long as it supports the class relationship, a directory or publication, a payment or communication record, security, dispute handling, or a legal obligation. Retention depends on the type of information and whether a request or active matter is open. We do not promise a single deletion period for every record.

We use reasonable administrative and technical care for the services we control, but no website, transmission, or storage system is risk-free. Do not treat this site as a secure place for secrets or highly sensitive records. If you think your information was exposed or used improperly, tell the committee promptly through /contact-us.

You may ask to access, correct, update, unpublish, or delete information associated with you, ask how a submission is being used, or withdraw a voluntary submission where removal is practical. We may need to verify the request and may retain information that the law or a legitimate class record requires us to keep.

The association will handle requests in accordance with applicable U.S. law. This draft does not promise a specific state-law right, response period, or exemption. Counsel should confirm which rights and procedures apply to the association.

We may revise this policy when the website, class activities, or legal requirements change. The date at the top shows when this draft was last updated. Continued use after a revised policy is posted may be treated as notice of the revision to the extent permitted by law.